How to Create Smaller PDF Document Files

East Way to Create PDF Document

PDF File Creator: Although PDF is a format that is well-known for its compression and small file sizes – you may find that the PDF documents you create end up being quite large. That can be due to a number of different reasons, but the good news is that in most cases you can do something about it.

Create Small PDF File

Identify the Reason Why the PDF File Size is Large

 

One of the best places to start is to identify why your PDF files are so large. In some cases you may be able to use the PDF Optimizer to audit the space usage, but if not you could try to figure it out yourself.

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Most PDF files tend to be inflated due to the images that they contain – which makes that a good place to start. If your PDF has lots of high resolution images, then it is likely to be the reason why its file size is so large. That is especially the case if your PDF is a scanned document – in which case it will basically consist entirely of images.

 

At times the fonts that you’re using in your PDF document may be to blame as well. Because PDF documents embed any fonts that are being used within the document itself, if you use too many types fonts you could very well end up adding a considerable amount of data to the file size.

 

Aside from that it could be other additions to the PDF document such as forms, bookmarks, transparencies and other objects. Of course if your PDF contains elements such as videos – that could definitely be a factor as well.

 

Reduce the File Size

 

If you can identify the reason why your PDF document is large, you can take steps to reduce its file size. It is worth noting that there are PDF optimizer tools available that will help automate some of these steps, but if you want you could perform them manually as well:

 

  • Compress images using JPEG2000 for color images and JBIG2 for monochrome images to reduce the file size of images contained in the PDF.
  • Flatten transparencies so that they are saved within the PDF as a single image as opposed to multiple images one on top of the other.
  • Convert scanned PDF documents to text-based PDF documents using Optical Character Recognition (OCR) tools.
  • Streamline the fonts by removing unnecessary fonts that may be embedded in the document.
  • Discard unnecessary objects and data such as tags, form fields, and so on (Note: this will make them unusable).

 

In extreme cases if your PDF document is still too large after it has been optimized, you may want to consider splitting it up into two (or more) separate documents. That can be done easily with any PDF editor, and for example you could use Movavi PDF Editor for Mac to learn how to merge PDF files on Mac or split them up.

Conclusion

At the end of the day it you follow the steps listed above you should be able to easily optimize your PDF and reduce its file size – sometimes by a fairly significant margin. Just remember that when you optimize your PDF documents changes will be made to it, and you should check it afterwards to make sure nothing important was lot.

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